Conference Planning Services (CPS) is a hotel venue sourcing and site selection company that helps event planners, associations, nonprofits, and corporations find, negotiate, and contract meeting space at no cost to the client. CPS works virtually with clients across the U.S. and internationally, specializing in hotel room block bookings for executive board meetings, industry conferences, and large-scale conventions.
Our Core Services:
Whether you have an executive board meeting, industry conference, or a convention for thousands, we increase your purchasing power, reduce your rates, and work for you at absolutely no cost! Our team will research hotels and recommend those that match your location preferences, meeting requirements, and budget. Our job is to make your job easier! Why work with us? We have been in charge of planning events and conferences and understand the key role the right venue plays in the success of an event.
Share your event details and we will create and distribute your RFP to venues that match your criteria. We guarantee hotel responses within your required time frame. Learn more about what to include in your RFP.
Take advantage of our experience, worldwide hotel sourcing database, and industry relationships to find the best venue that meets your needs.
Proposals are presented in one place for your review. We use shareable documents to ensure you have access to the most up to date information. Our easy to read comparison chart lists available dates, rates, meeting space, and value added concession packages.
We are not shy about getting you the best deal. Due to our position working with various clients we have excellent leverage in the negotiation process which translates into reduced group rates, more valuable concession packages, and increased buying power for your organization. Learn more about our approach.
We coordinate schedules, build an itinerary, and facilitate hotel site inspections allowing you an opportunity to experience the accommodations, amenities, and service standards firsthand at your shortlisted destinations and hotels. Site visit not in your budget? See how we can help with that.
Once you decide on your perfect venue, we facilitate and oversee the contracting process, ensuring that the room rates, agenda, meeting space, and concessions are correctly specified in the contract. We also offer guidance on key contract terms that help protect your interests. If legal review is needed, we can recommend experienced contract attorneys. See our top picks for clauses that reduce liability.
